Camera ready Submission

Instructions

Authors of accepted papers should prepare a camera-ready (final) version of their paper and submit it using the EasyChair system no later than Monday, 3^rd April 2023.   Failure to submit before the deadline will result in an automatic withdrawal of the paper from the conference and the proceedings.

To submit your camera-ready paper, please follow the four steps:

​Step 1: Submit the IEEE Copyright Form through EasyChair

IEEE requires that an author of every published paper sign a copyright agreement.  As we add each accepted paper to the proceedings, the system will automatically send an email to each of the corresponding authors with detailed instructions on how to sign the copyright agreement through EasyChair.  This form should be signed and submitted by the primary author before the camera-ready PDF is submitted.  Please review and update all author information in EasyChair prior to submitting the Copyright form.  The final author information for the proceedings will be pulled from EasyChair and not from the final camera-ready paper.  The IEEE Copyright Form must also match the EasyChair author information exactly.

Review the detailed IEEE Copyright Policy.

Step 2: Prepare your Camera-Ready Paper

Please use one of the approved templates provided by IEEE to prepare your camera-ready paper for submission ( IEEE conference paper Template).

Camera-ready papers should mandatorily address the reviewers’ comments.  The CCODE 2023 Program Chairs reserve the right to reject a camera-ready paper if the reviewers’ comments are not adequately addressed.  The camera-ready paper should also contain all the necessary details regarding the authors and their affiliations.

Add the copyright notice to the bottom of the first page of your source document.

Copyright notice:  979-8-3503-3239-1/23/$31.00 © 2023 IEEE

Proofread your source document thoroughly to confirm that it will require no revision.

Step 3: Verify that your camera-ready paper is IEEE Xplore compliant

All papers published in the CCODE 2023 Proceedings and presented at the conference will be submitted for inclusion into IEEE Xplore. Therefore, all camera-ready papers must adhere to the IEEE Xplore PDF specifications for compatibility.  ​

In order to verify that your camera-ready paper is IEEE Xplore-compliant please follow the steps below:

Go to the IEEE PDF eXpress site.

First-time users should do the following:

1. Create Account.
2. Enter the following: • 58145X for the Conference ID • your email address • a password
3. Continue to enter information as prompted.

An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

Login to the IEEE PDF eXpress site.

If you already have PDF eXpress account then you need to login with 58145X as conference ID and the same password that was used for previous conferences.

Verify that your contact information is valid. For each CCODE 2023 camera-ready  paper that you want to process, click “Create New Title”, enter identifying text for the paper (the paper title is recommended), and then click “Submit PDF for Checking” or “Submit Source File for Conversion”.  You will now be prompted to upload your file. Click “Browse” to browse to your file and then click “Upload File”.

Once the checking/conversion process is completed successfully, the account holder will receive an email with the verified or converted PDF file attached to it.  This approved PDF file is labeled within its document properties as being “Certified by IEEE PDF eXpress”, with an exact date and time stamp.  This approved file – and not your original upload – is what you must submit to EasyChair as your camera-ready paper.

VERY IMPORTANT:  Name your camera-ready file using “CR-presenting author last name-EasyChair paper ID”  (ex. “CR-sumaira-115”).

For more detailed instructions and assistance with error messages, please refer to the “Using IEEE PDF eXpress” website.

Step 4: Submit your camera-ready PDF file electronically through EasyChair.

Be sure to submit the approved camera-ready PDF file that you received via email from IEEE PDF eXpress. To submit your camera-ready PDF file electronically please follow the steps below:

Login to EasyChair as you did to submit the original paper.

Ensure all paper authors are included on the author list, and in the correct order.

Check that all paper information in EasyChair matches the information on the camera-ready PDF file. Detailed information (title, abstract, etc) that will appear in the conference proceedings will be taken from EasyChair and not from the submitted PDF file. Click on the “Update File” link, browse to the approved PDF then upload.  If the file is uploaded successfully then a confirmation message will be displayed. You will also receive an e-mail confirmation with the details of your submission.